Across our client base, an average of 20% of contracted patrols and checks weren't being completed before verification began.
*Source: IBISWorld / ASIAL security services industry data.
How much of what you're paying for is actually being delivered? For most organisations, there's never been a way to know. GuardSync gives you independent, real-time verification of every patrol, every inspection and every scheduled task at every site, before you sign the invoice.
For as long as businesses have contracted security, the verification systems have belonged to the provider. The NFC tags are installed by the security company, the hardware wands are managed by the security company, and the monthly report is written by the security company. None of that means the work isn't being done. It means that when the invoice arrives, you're approving it on trust, because trust has been the only option available.
GuardSync changes what's available. It's an independent verification layer that you deploy, you control, and your contractor works within, so that for the first time, both sides of the contract are looking at the same verified record of what was delivered.
You're not adapting your operation to fit a generic tool. For enterprise deployments, our team works with you to build GuardSync around your specific contracts, sites and requirements: the checkpoints that matter, the metrics you're accountable for, the tasks that must be verified and the contract terms your reporting needs to reflect. Whether that's patrol frequency at a commercial site or pressure readings in a sprinkler valve room, if it's supposed to happen on your site, GuardSync can verify that it did. Your contractor doesn't need to be involved in the setup.
You instruct your contractor to use GuardSync on every shift. Guards scan the QR code at each checkpoint, submit a live photo, and follow the instructions you've set. The system captures GPS on arrival, verifies every photo with AI, and flags anything that doesn't match what it should look like.
Every patrol, checkpoint, photo and missed scan is visible from your dashboard in real time, at every site, the moment it happens rather than at the next morning's handover or the end of the month.
Every checkpoint scan is photo-verified, GPS-confirmed and AI-authenticated the moment it happens. If a patrol window closes without a completed scan, you receive an alert immediately rather than reading about it the next day.
Every photo submitted by every guard is read by AI before a human opens the screen, with location verified, authenticity confirmed and a credibility score attached. Gallery uploads and stale images don't get through.
You set what gets checked, where, how often and what gets photographed, and your contractor's guards receive those instructions before every shift. GuardSync then shows you plainly whether they were followed.
The moment a patrol window closes without a completed scan, the right person in your organisation is alerted, which means you know about gaps in service before you're asked to pay for them.
Every site on a live map, every active patrol visible in real time, every incident timestamped and every missed checkpoint flagged, so your entire security operation across every location sits on one screen.
Every report is summarised in plain language, telling you what happened, where, when and what the pattern looks like across your portfolio, so you get insight rather than raw data to wade through.
Patrols are where most clients start, but verification applies to anything that's meant to be checked, inspected or maintained. Cleaning contractors completing their scope. Maintenance rounds in plant rooms. Pressure gauges in sprinkler valve rooms, photographed and read by AI, with an alert if a reading is outside range. Fire equipment checks, site inductions, scheduled inspections of any kind. If a task matters enough to contract, it matters enough to verify, and the same QR code, live photo and AI analysis handles all of it.
GuardSync's reporting is designed to match the way your contracts and KPIs are actually written. Our team builds report templates around your specific requirements, whether that's demonstrating your own compliance obligations, reporting against KPIs your clients hold you to, or managing the KPIs you hold your contractors to. Scheduled and delivered automatically, so oversight stops being a monthly compilation exercise.
At the end of every month, GuardSync automatically generates the Invoice Reconciliation Report: every patrol contracted, every patrol completed and every patrol missed, documented and verified, in your inbox before the invoice arrives.
For most organisations, it's the first time an invoice conversation has ever started from a shared, independent record rather than the provider's own reporting. When your contractor is performing, the report proves it and the renewal conversation gets easier for everyone. When they're not, you'll know exactly where, when and how often, with the evidence to act on it.
Generated automatically and delivered to your inbox before the invoice arrives.
Book a free demo and we'll show you exactly what GuardSync would reveal about your current security deployment. Most clients tell us they wish they'd had this visibility years earlier.
Book a Free Demo