From Paper Logs to AI-Verified Proof: How Mint Group Solutions Took Their Patrol Score From a D to an A

Mint Group Solutions provides security services across commercial and industrial sites in Australia, including overnight patrol coverage at Sircel Recycling Facility.

Before GuardSync, patrol verification at Sircel relied entirely on paper logs. Guards recorded their rounds by hand, with no independent way to confirm a checkpoint was actually visited, no timestamp evidence, and no visibility for Mint Group's operations team until the next morning at the earliest.

Missed patrols went unnoticed until they became a problem, and Mint Group had no data to show clients that contracted coverage was being delivered.

GuardSync was deployed across 2 sites with 7 checkpoints scanned hourly, covering one guard per overnight shift. Across the roster, more than 10 guards use the system depending on who is rostered on any given night.

Every checkpoint scan requires a live photo, verified by GPS and analysed by AI the moment it is submitted.

Before a shift begins, Mint Group sets the exact instructions for each checkpoint at Sircel — what needs to be checked, what needs to be photographed, and what “done properly” actually looks like. When a guard submits their photo evidence, GuardSync's AI reads the instruction and cross-references it directly against what was actually captured. It is not simply confirming a photo exists — it is confirming the photo shows the specific thing Mint Group asked for.

If a checkpoint required a clear view of a specific area and the submitted photo does not show it, the AI flags it. If the instruction was followed correctly, it is verified. This gives every guard a clear, objective KPI, not a subjective supervisor's opinion, and rolls up into the Patrol Score that reflects genuine instruction compliance, not just attendance.

Every completed patrol generates an automated report the moment the shift ends — timestamped, photo-evidenced, and matched against the exact instructions issued. Mint Group no longer has to compile evidence manually or wait for a query from Sircel before proving the work was done. The report exists automatically, ready to hand over instantly.

This turns proof of service from something Mint Group scrambles to assemble into something they already have — live, verified, and available the moment it is needed.

Traditional patrol systems using NFC tags or electronic wands only confirm that a guard was physically near a checkpoint. They capture no evidence of what the guard actually did, and produce no client-ready report to prove it. GuardSync goes further — every scan is instruction-matched, AI-verified, and instantly compiled into proof of service Mint Group can hand straight to Sircel, no manual reporting required.